How to Write an Interview Thank You Note

How to Write an Interview Thank You Note

Thanks to one of our previous posts, you already recognize the positive impact an interview thank you letter can and does make for claims adjusters and candidates alike.

Now, TheBestIRS will take things one-step further and show you how to write a great thank you note. Here you will find suggestions for the content of the letter and also how to send it.

Should your thank you note be hand written or typed?
A hand written thank you note can seem more personable, especially in today’s technology-obsessed world, but there can be downfalls: What if the hiring manager can’t read your handwriting? TheBestIRS recommends using common sense as to which way to write your thank you note because every situation is different. Hand-written notes are just as great as typed thank you letters, only if they can be read!

Email or snail mail?
Again, there isn’t one simple answer. Your best bet is to go with how the interviewer has been contacting you. Has he or she always used email? Then you should follow suit. If you received a call from the company to set up the interview, send your letter by regular mail, unless of course, your interviewer told you to email with any additional questions.

If the hiring manager mentions there is a deadline crunch (perhaps they are making their decision in the next 2 – 3 days), be sure to email your thank you note. If the hiring manager didn’t give you his or her business card, use snail mail. Another way to ensure receipt of your thank you note is the follow-up call. A few days after you’ve sent the thank you note, call the hiring manager to make sure they received the note and to check if they have any additional questions for you about your skill set.

So, here’s an outline for your letter:

Your name
Your Address
City, State, Zip
Email address
Telephone Number
 

Interviewer Name
Interviewer Title
Company Name
Address
City, State, Zip

Dear Mr./Ms. Interviewer:

The first few sentences should express your appreciation and thank the interviewer for taking the time to meet with you about the ‘Position Title’ at ‘Company name.’ You might want to refer to the fact he or she introduced you to other team members during the interview, or perhaps how he or she provided you with additional and valuable information about ABC Company. These are valid topics for your first paragraph.

Use the second paragraph to assert your excitement about the opportunity and company, and why it appeals to you.

The third paragraph should re-affirm why your qualifications and expertise are a good fit for the company. Then, reiterate something brought up in the interview – for example: did the interviewer discuss company goals for this upcoming year? Mention how your skills and experience would help the company achieve those. Did you forget to mention an accomplishment or did you make a flub in your interview? Turn it into a positive here.

The closing section should let your interviewer that you are contactable, and you should say thank you one more time. Mention you look forward to hearing from him or her in due course.

Sign with ‘Sincerely,’ ‘Respectfully,’ or ‘Regards,’

Your Name
Sign with blue ink if sending via snail mail.

Example:

Your name
Your Address
City, State, Zip
Email address
Telephone Number

 

Susan Smith
President of Claims
ABC Company
111 2nd Street
New York, NY 10010

Dear Ms. Smith,

Thank you for taking the time to interview me for the Claims Adjuster position at ABC Company on Monday, November 12th, 2014.

After discussing the Claims Adjuster position with you, I am very excited about this great opportunity and I am confident that I would be a strong asset to your company.

Not only do I have extensive claims adjuster experience, but I am detail oriented and I pride myself on being highly productive, therefore I hope you will continue to consider my application for this position. I am accustomed to the fast-paced environment you spoke of, so I know I would be an excellent fit for your team of claims adjusters.

Again, thank you for taking the time to discuss this position and I look forward to hearing from you. If you have further questions, please do not hesitate to contact me at the above-mentioned number or via email.

Yours sincerely,

John Doe

Now you know WHY you should write a ‘Thank You’ note and HOW to write one, here are some final tips:

  • Send the thank you note within 24 hours of your interview.
  • Check and re-check the spelling of your interviewer’s name.
  • Whether typed or hand-written, check your grammar.

Hiring Managers:
Do you frequently receive thank you notes, and if so, do you prefer a hand-written or a typed letter? Do you appreciate this gesture from a claims adjuster and does it help you to remember him or her?
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