15 Email Do’s for the Next Time You Apply for an Insurance Job

Woman holding phone receives insurance job alerts

Are you emailing numerous hiring managers but not hearing back from them about their open insurance claims jobs? Unfortunately, you could be making some of the mistakes our insurance recruiters have come across. Our insurance recruiters understand that job seekers don’t always think how their email might be perceived, which is why we decided to compile this list.

1. Spell check.

Not just the spelling within your email or on your resume, but also the recipient’s name. Our insurance recruiters have seen numerous spelling errors on their own name when receiving emails about open jobs. Do be the job seeker who checks and re-checks a recipient’s name prior to hitting ‘send.’

2. Avoid abbreviations. 

Whether you’re job seeking or are comfortable in your current position, using acronyms such as LOL (laugh out loud), GR8 (great) or any of the many others is never recommended. Do be the colleague who is always professional.

3. Limit emojis to texts with friends.

Emojis should be left for text messaging and emails to family and friends, not for when you’re inquiring about an open insurance claims job.

4. Use abbreviations sparingly.  

In your email, spell out abbreviations such as Wednesday instead of Wed. However, if you’re applying to an insurance claims job – it’s okay to put WC instead of Workers’ Compensation.

5. Avoid contractions – try using ‘do not’ instead of ‘don’t.’

This depends solely on the hiring manager and their preference but our insurance recruiters suggest getting into habit of not using contractions in your emails. You’ll sound more professional throughout your correspondence.

6. Use a greeting.

When sending a new email, or replying to an existing one – always, always use a greeting. My favorite greetings are ‘Good afternoon’ or ‘Good morning.’ Air on the side of being more formal than not when it comes to emailing insurance recruiters. A greeting definitely reflects that.

7. Let the recipient know about your attachments.

When adding an attachment (such as your resume or certifications) for an insurance claims job, be sure to let the recipient know you’ve included it. This will ensure the recipient can forward any relevant attachments onto other parties if necessary.

8. Give your recipient enough time to read the email.

Our insurance recruiters understand you want immediate responses – but be realistic in giving adequate time for your email to be read and responded to. If you send your resume via email with a mention that you will be following it up with a call, don’t dial their number immediately. You’ll most likely be met with confusion! Always give your recipient the time to actually read your email.

9. Use bolding or underlining sparingly.

If you’re trying to make part of your email stand out – use bold, underlining or both selectively to achieve the desired effect.
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10. Avoid ‘replying to all.’

A big faux pas in the business world is ‘replying to all’ when it’s unnecessary. Read the email and decide if everyone needs to receive your response or if sending it to just the sender will be enough.

11. Avoid all caps in your email.

If you send an email that is full of caps, the recipient will think you are yelling at them. If you want to make something stand out, refer to tip number 9.

12. Create a signature line. 

When applying for an insurance claims job, you don’t need to have a full signature line but it would be helpful to include your first name, last name and your phone number. Having this basic but helpful information in an easy-to-find spot will help any recipient respond to you faster.

13. Avoid subject lines that are the whole body of the email.

Create short, yet informative, subject lines for the recipient. If you’re applying for an insurance claims job – put the job title in the subject line so the hiring manager can easily identify your resume as a submittal.

14. Ask yourself, “What do I want to have happen after I send this email?”

I always ask myself this question before I begin typing. I need to know exactly what I want to achieve with each email I send. If you’re emailing our insurance recruiters, what do you want to have happen? Are you applying for a job, or letting them know you wish to subscribe to job alerts? Make sure your purpose for writing is clear and to the point, so your request can be processed quickly.

15. Avoid sending the same email to numerous people to get a quicker reply.

If applying for insurance claims jobs or submitting your on-assignment paperwork, don’t send the same email to numerous people (in the hopes of getting a faster response.) This can create confusion as multiple people will be working on the same request.

When applying to an insurance claims job, what email etiquette do you follow? Do you have anything to add to the list? Let us know in the comments below!

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By TheBestIRS Blog

TheBestIRS Blog is focused on providing helpful content to all job seekers, specifically those looking to further their career in the claims and insurance industry, as well as employers who are seeking to add to their teams in temporary, temporary-to-hire and direct hire roles.

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